Dear Norchester Residents,

On February 17, we held our Annual Meeting for the Norchester Maintenance Fund/HOA. It is during this meeting each year that we elect new officers to the HOA Board. This year, we had three candidates running for three open positions.

Unfortunately, we could not hold the meeting nor the election. This is because according to our bylaws, for an election to be official, fair, and binding, it requires the votes of at least 10% of the households in the subdivision. In this case, that would be ballots from 69 households. We received only 33 ballots.

As a result, we had to immediately end the Meeting for failing to reach a quorum. It also meant that those in attendance would not get to hear the Board’s presentation of its 2025 Summary Report, or the plans we have for 2026. This is the first time this has happened in the entire history of Norchester.

We need your participation in order to move forward. Physical ballots were mailed out to all homes in mid-January, and at the same time DTA Management emailed them (for those who are registered in their portal at https://dta.cincwebaxis.com/nrch). We also posted it to our website at Norchester.org. DTA will now send them out shortly via physical mail and email for a second time.

EVEN IF YOU HAVE ALREADY VOTED ONCE, YOU MUST VOTE AGAIN AS THIS IS CONSIDERED BY LAW A NEW AND DIFFERENT ELECTION.

You can return your completed ballots and have your vote counted in four convenient ways:

• Bring it to the rescheduled Annual Meeting on Tuesday, March 17, 7 pm.

• Drop it in the secure front door mailbox of the Clubhouse at 13439 Jones Road.

• Scan and email it to customercare@webdta.com by March 16.

• Physically mail it to the DTA address on the ballot to be received by March 16.

Please help Norchester move ahead with its important business for the betterment of our entire community! Thank you.

# # #